How DocStudio’s Intelligent Document Processing Works

Manual entry of data from unstructured documents (paper-based, PDF format, images, etc.) into the company’s ERP, CRM, POS, WMS and other systems can be time-consuming and error-prone. Whether it’s invoices, purchase orders, delivery notes or any other documents, fast and accurate entry of the data is crucial for smooth processing. ‍

DocStudio’s AI recognition tool is designed to eliminate the challenges created by manual entry by automating the data extraction process and seamlessly integrating with company IT systems. This advanced feature boosts efficiency by reducing labour costs and human error, and allowing employees to focus on key operations.

DocStudio automates the entire process of recognizing and extracting data, validating it, and delivering it in a structured format. It also enables teams to create response documents (like confirmations or shipping notices), set up approval workflows, route documents for review and signature, and manage the full lifecycle with secure storage, access control, and audit tracking.

DocStudio’s AI document recognition can be set up through the web interface or via API integration.

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Document Processing through Web Interface or API Integration for Bulk Uploads

DocStudio offers flexible solutions for both occasional and high-volume document processing. For smaller-scale needs, DocStudio’s web interface allows to select predefined templates tailored for specific document types. After uploading a document in PDF or image format, the AI automatically extracts key data fields. The structured data is available for human moderation. Processed documents can be downloaded in both PDF and XML formats, ensuring seamless integration.

For companies handling large volumes of documents, DocStudio’s API integration allows businesses to automate document uploads at scale. Extracted data is seamlessly transferred to ERP, CRM, POS, WMS, and other systems. This integration ensures that businesses can manage high document loads efficiently.

Who Benefits from DocStudio's IDP Solution

DocStudio’s IDP solution benefits organizations that rely on high volumes of unstructured documents. Whether it’s logistics companies managing Bills of Lading, Proof of Delivery, and customs paperwork, or retailers and manufacturers dealing with invoices, packing lists, and compliance records, DocStudio streamlines workflows by extracting key data, validating information, and routing it directly into systems like ERP, TMS, WMS, and financial platforms.

Highly regulated sectors such as healthcare, banking, insurance, and public services also benefit from DocStudio’s ability to digitize forms, contracts, applications, and records while maintaining strict security, privacy, and audit trails. Legal teams, real estate firms, and energy providers can automate the intake, approval, and storage of agreements, field reports, and regulatory documents, ensuring compliance and easy retrieval.

Benefits

Boost Efficiency

Reduce processing time by up to 90% with automated data extraction, allowing employees to focus on core business operations.

Reduce Errors

Minimize human mistakes by automating data capture with AI trained for high accuracy and precision.

Seamless Integration

Documents can be downloaded in both PDF and XML formats, with the XML file convertible into formats like JSON, CSV, or EDI.

Flexible and Scalable

Process documents through our web interface for smaller amounts of documents or integrate via API for bulk document handling.

Data Accuracy, Security, and Compliance

At DocStudio, we understand the importance of data security and compliance. As we have processed more than 800,000,000 documents, we take our responsibility to protect our customers' data very seriously. That's why we have implemented industry-leading security and compliance standards to ensure that your documents are safe when you create, sign, send, and store them with us. These standards are defined in the US, Europe, and around the world, so you can trust that your data is being handled in a way that meets the highest standards of security and compliance.

We are certified to the rigorous international security standards for information security management systems (ISMS), ISO/IEC 27001:2013, and ISO/IEC 27018:2019. Additionally, our platform complies with HIPAA and GDPR regulations to protect your data. With these certifications and compliance measures in place, you can have peace of mind knowing your data is secure with us.